A payroll bureau is an organisation that provides outsourced payroll services to other businesses.

They take care of many payroll processes on behalf of your business, such as providing HMRC with information, processing payments, preparing payroll reports, and processing and sending out payslips.

However, payroll bureaus don’t take care of every single aspect of payroll. Therefore businesses that choose this option usually have their own payroll team in-house to manage other internal payroll processes.

A payroll bureau service is perfect for organisations who want to retain some control over their entire payroll operation. It is ideal if you want to remove some of the workload of payroll admin, but still want to sign off processes in-house.

However, if an organisation wants to outsource their entire function, and therefore remove any payroll responsibilities (and personnel) from their business operations, then fully outsourcing their payroll to a third-party provider is best for them.

You’ll send us your payroll data including things like starters and leavers, salary changes and bonuses. During implementation, you’ll be asked to stipulate any variable changes.

Our experts will validate your data. Once we’re happy with the data we’ll input it into our system and make the relevant calculations.

Our experts will check the output, you’ll then receive a review and authorise the payroll. We’ll then produce your employees’ payslips and your payroll reports.

Payslips are then made available to your employees; you’ll get your reports and RTI submissions are made. Employee payment is made on your behalf.

Should you have any, we’ll handle your queries on P60s, payroll calculations, payslips and payments to employees.

With pensions arrangements we make the deductions and report to the relevant pension companies on your behalf. See more on our full Auto-Enrolment service.

A payroll bureau is like a light version of payroll outsourcing. Choosing a payroll bureau service means many of the day-to-day aspects of payroll process is outsourced to another company. However, some of these responsibilities will remain with your business – and often, you get to choose which parts you’d like to keep, and which you’d like to hand over.

When you outsource your payroll to Moorepay, our payroll experts will work with you to gather employee data and create a structure that fits your pay cycle. You will be given a deadline for data submission. This data can be input via our easy-to-use system or via SFT (a secure file transfer of data to Moorepay’s data storage site).

Moorepay will then collect data and prepare your payroll for processing.

You’ll need to send your P11Ds to HMRC. (support on sending / uploading is provided on the HMRC website)

You will also need to calculate and pay the applicable Class 1a NICs associated with the P11D to HMRC. (support on calculating and paying the costs is via HMRC).

In the event that an employee of yours is over or underpaid, we’ll work directly with you to discuss the appropriate method to calculate, recall and recover any overpayments or underpayments.

As part of our managed payroll offering, we’ll report overpayments to you immediately once they have been discovered. We’ll ensure the employee record is updated in the Moorepay system to reflect the recovery of overpayment.